Scheduling automations
Setting a repeating schedule, or an exact-or-offset time relative to a date column.
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Set a repeating schedule or run an automation at a specific time relative to a date column.
Three triggers run based on a schedule rather than an action by a person. They use two different editors:
| Trigger | Editor |
|---|---|
| Every time period | A repeating schedule: Daily, Weekly, Monthly, or Yearly. |
| When date arrives | Date setup relative to a date column on the item. |
| When subitem date arrives | Date setup relative to a date column on a subitem. |
The Repeating Schedule#
Select the schedule token for "Every time period" to open a popover headed "When" with four tabs. Each tab defines a schedule in the form "Every [n] …, at [time]".
| Tab | What It Adds |
|---|---|
| Daily | An interval in days and a time. |
| Weekly | A Monday-to-Sunday selector. Select at least one day. You can select multiple days to run on each selected day. |
| Monthly | A grid of dates from 1 to 31. Select one date. |
| Yearly | A month dropdown from January to December and a 1–31 date grid. |
A live summary below the settings describes the schedule you have configured, such as "Every day, at 7:30 AM ((UTC+06:00) Dhaka)".
Time and Timezone#
Both scheduling editors use the same time and timezone controls.
The time list uses 30-minute intervals from 12:00 AM through 11:30 PM. This means automations can run on the hour or half hour, but not at times such as 9:15.
The timezone list contains 15 fixed options, including "(UTC+06:00) Dhaka", "(UTC+00:00) UTC", New York, London, Dubai, Kolkata, Tokyo, and Auckland.
Date Setup#
"When date arrives" and "When subitem date arrives" are not repeating triggers. They run once per item based on a date already stored on the board.
Select the "Date setup" token and choose one of two options:
- When the date arrives, runs exactly on the date in the selected column.
- An offset: specify a number, a unit of Days, Weeks, Months, or Years, and Before or After the date arrives.
Both options include a Time section with the same 30-minute time slots and 15 timezone options. For example, "2 Days Before the date arrives at 9:00 AM" runs two days before the date at the selected time.